Discover Items

Configuración de búsqueda avanzada

This table describes all of the fields you can use on the Advanced Search window (you are not required to fill in all the fields):

Run time: 7:19

This video will show you how to search for items, including temporary items, and work with your search results in WorldShare Circulation.

Enhanced Search Results

Bibliographic Records - Enhanced Search Results

1. Tabs

The tabs on the side of the screen show any searches you have performed, any records you have viewed, and any records with unsaved changes.

• Click on a Search to return the search results.
• To remove a search or record, click the X (). All searches and records are saved until you remove them, click Close All Tabs, or sign out of WorldShare.
• To close all searches, click Close All Tabs.

2. Facets

Use the facets to filter your results by Language of Cataloging, Format, Year, Author, and/or Language.

• To filter your results, select the check box next to the value(s) you want to apply. Results filter automatically. The facets you select will appear at the top of the facet list under Selected Facets.
• To remove a selected facet, click the X () next to the value at the top of the list, under Selected Facets, or deselect the check box next to the value.
• Click Hide Facets to remove the facets from view.

3. Search results display

Click View Condensed Search Results to switch to the condensed search results screen.

4. Results

The number of results you receive and your place in the results list appears at the top and bottom of the results list.

• To refresh the results list, click the Refresh button ().

5. Sort by

Use the options in the Sort by drop-down list to determine how your search results are sorted.

• Select how to sort your search results from the Sort by list.
  • Author (Ascending) - Lists records by author's last name in alphabetical order.
  • Author (Descending) - Lists records by author's last name in reverse alphabetical order.
  • Date (Newest First) - Lists records by the most recent publication date
  • Date (Oldest First) - Lists records by the oldest publication date
  • Library Count (Highest First) - Lists records by the highest number of WorldCat holdings by libraries for the item
  • Library Count (Lowest First) - Lists records by the lowest number of WorldCat holdings by libraries for the item
  • Relevance (default) - Relevance is the result of a ranking scheme that is based on the following:
    • How recently the item was created
    • Whether the search terms appear anywhere in the WorldCat bibliographic record
       Note: Search terms appearing in the title or author field are ranked highest
    • Whether the record is held by your library
  • Title (Ascending) - Lists records by title in alphabetical order.
  • Title (Descending) - Lists records by title in reverse alphabetical order.

6. Search results

The first column in the results list displays brief bibliographic information about each record, including: Title, Author, Format, Publishing information, ISBN, Series, Cover art, Original cataloging agency, Transcribing agency, Authentication code, Language of cataloging, Encoding level, and OCLC Number.

• Click Open Details > Copies to view the shelving location for copies of items owned by your institution.
  • The shelving information comes from either the permanent shelving location in 852 $c or the temporary shelving location 876-8 $l.
  • Shelving information appears for monographic items, but is not available for serial and multi-part items unless different parts of the item can display a different shelving location (e.g., volume 1 has an 876, but volumes 2 and 3 do not).
• Click the title to:
  • Open and edit a bibliographic record
  • View other records linked to the item
  • View, add, or edit local holdings records and local bibliographic data
• Hover over the information icon () to see additional information about a record, including:
  • Copies owned
  • Copies ordered but not received in WorldShare Acquisitions
  • Physical description
  • If you have enabled the Talis Aspire reading list integration, the information icon will include reading list details about the item with links to each list on the Talis platform. 

7. Rows

The number of rows per page and page navigation buttons appear at the top and bottom of the results list.

• Select a number from the Rows list to change the number of rows you see per page.
• If there is more than one page of results, use the navigation buttons to move between pages.

8. (Not) Held by my library

This column indicates whether your library has added holdings to the record. If your library has added holdings, this means your library owns or has access to one or more items represented by the record. The column also displays how many libraries in WorldCat have added their holdings to the record.

• View the Holding Audience Level information.
• Click the LHR(s) link to view a list of the local holdings records that your library has added to the bibliographic record.
• Click the Other Libraries link to open the WorldCat Holdings screen for the item.

Condensed Search Results

Bibliographic records - Condensed search results screen

1. Tabs

The tabs on the side of the screen show any searches you have performed, any records you have viewed, and any records with unsaved changes.

• Click on a Search to return the search results.
• To remove a search or record, click the X (). All searches and records are saved until you remove them, click Close All Tabs, or sign out of WorldShare.
• To close all searches, click Close All Tabs.

2. Facets

Use the facets to filter your results by Language of Cataloging, Format, Year, Author, and/or Language. By default, facets are hidden from the Condensed Search Results screen.

• Click Show Facets to display available facets.
• To filter your results, select the check box next to the value(s) you want to apply. Results filter automatically. The facets you select will appear at the top of the facet list under Selected Facets.
• To remove a selected facet, click the X () next to the value at the top of the list, under Selected Facets, or deselect the check box next to the value.
• Click Hide Facets to remove the facets from view.

3. Sort by Relevance and View Enhanced Search Results

Sort by Relevance

By default, the results on the Condensed Search Results screen are sorted by relevance. If you sort any of the search results columns, click this button to restore the default sort.

Relevance is the result of a ranking scheme that is based on the following:

• How recently the item was created
• Whether the search terms appear anywhere in the WorldCat bibliographic record
   Note: Search terms appearing in the title or author field are ranked highest
• Whether the record is held by your library

View Enhanced Search Results

Click View Enhanced Search Results to switch to the enhanced search results screen.

4. Results

The number of results you receive and your place in the results list appears at the top and bottom of the results list.

• To refresh the results list, click the Refresh button ().

5. Search results

The Condensed Search Results screen provides a columnar view of bibliographic information about each record in the results list.

Condensed Search Results screen columns - Table

Column	Descripción
Title	The title of the item. You can sort this column alphabetically. Hover the information icon () to see additional information about a record, including: Copies owned Copies ordered but not received in WorldShare Acquisitions Physical description If you have enabled the Talis Aspire reading list integration, the information icon will include reading list details about the item with links to each list on the Talis platform.
Author	The author of the item. You can sort this column alphabetically.
OCLC Number	The OCLC number for the record. You can sort this column numerically.
Publisher	The publisher of the item.
Publication Date	The publication year of the item. You can sort this column chronologically.
Format	The format icon and description for the item.
Language of Work	The language of work (as in 008/35-37) of the item.
Language of Cataloging	The language that is used to catalog the item.
Cataloging Source	The organization that created the original record for the item.
Authentication Code	Indicates that a record has been reviewed and authenticated. See 042 Authentication Code for code definitions.
Encoding Level	The degree of completeness of the MARC record. See ELvl Encoding Level for level definitions.
Held	The Held column: Indicates whether your library has added holdings to the record. If your library has added holdings, this means your library owns or has access to one or more items represented by the record. Shows the number of local holdings records that your library has added to the bibliographic record. Click the LHR(s) link to view a list of the related local holdings records.
WorldCat Holdings	The number of other libraries that hold the item. Click the link to open the WorldCat Holdings screen for the item.
Group Holdings	The number of holdings that libraries in your cataloging group hold (including your institution).  Note: This column is only selectable if your library is part of a cataloging group.

6. Display preferences and Rows

Display preferences

You can select which columns appear on the Condensed Search Results screen and the order in which they appear for the duration of your session. 

1. Click the gray gear button () to open the Table Column Display Preferences dialog.
2. Select which columns appear on the Condensed Search Results screen. You must enable at least one column. By default, all columns are displayed.
   • To remove a column, deselect it in the Display column.
3. Determine the order in which the columns appear in the condensed search results list table.
   • Click the up arrow to move a column up and the down arrow to move a column down in the list.
4. (Optional) Click Reset Form to restore default settings.
5. Click Save.

Rows

The number of rows per page and page navigation buttons appears at the top and bottom of the results list.

• Select a number from the Rows list to change the number of rows you see per page.
• If there is more than one page of results, use the navigation buttons to move between pages.

Take action on results

From the search results screen, you can:

Action	Descripción
Add a copy of an item to your holdings	Click the item's title to view the record and add copies. See Edit single item Edit multiple items Manage serial issues for information on adding single items, multi-part items, and serials to your holdings.
Create or edit local holdings records (LHRs)	To partially edit an item's local holdings record, click its title and see Create or edit local holdings records for information on creating and editing LHRs for single items, multi-part items, and serials. To create or fully edit the item's LHR: Click View/Edit Metadata to view the item's bibliographic record in WorldShare Record Manager.
Filter results with facets	Use the facets to filter your results by Language of Cataloging, Format, Year, Author, and Language. To filter your results, click the check box next to the value(s) you want to apply. Results filter automatically. Click Hide Facets to remove the facets from view.
Place a hold	Click the item's title to view the record and place a hold. For details, see Place hold.
Recall an item	For details, see Recall items.
Schedule an item	Click the item's title to view the record and schedule the item. For details, see Schedule items.
View the history of circulation transactions	Click the item's title. On the Copies screen, in the row for the item you want, click View/Edit. On the Item Details screen, in the upper right corner, click Transaction History. For details, see View item history.
View item details	Click the item's title. If the Details screen does not appear, in the upper right corner, click Details.

Take action on results

From the search results screen, you can:

Action	Descripción
Filter results with facets	Filter By drop-down to further narrow your search results by: Branch/Shelving Location Reproduction Policy Temporary Shelving Location Click the Reset button to remove the filter.
Change the branch of one or more results	Click the checkbox next to the search result(s) you wish to update. Select Change Branch to move the item to a different Branch and Shelving location. Select the Branch and Shelving Location from the drop-down. Click Change.  Note: This option is disabled if the selected items are shelved at different branches.  Use the Change Branch option first to update the branch and permanent shelving locations as needed. See Change the location for multiple items for more information.
Change the shelving location of one or more results	Click the checkbox next to the search result(s) you wish to update. Select Change Shelving Location to move the item to a different Shelving Location. Select whether to move all the items in the LHR to a new permanent location. OR Select whether to move all the items in the LHR or just the items matching the search results to a Temporary Shelving Location. Select the new Shelving Location. Click Change. See Change the location for multiple items for more information.
Batch delete items	If searching by the Barcode index, the option to batch delete barcodes is available. Select Barcode from the Index drop-down. Enter desired barcodes separated by a space into the Term(s) section. Click Search. Click the checkbox next to the search result(s) you wish to update. From the Actions drop-down, select Delete Barcodes.
Add a copy of an item to your holdings	Click title to view the record and add copies. See Edit single item Edit multiple items Manage serial issues for information on adding single items, multi-part items, and serials to your holdings.
Create or edit local holdings records (LHRs)	To partially edit an item's local holdings record, click its title and see Create or edit local holdings records for information on creating and editing LHRs for single items, multi-part items, and serials.
Place a hold	Click the item's title to view the record and place a hold. For details, see Place hold.
Recall an item	For details, see Recall items.
Schedule an item	Click the item's title to view the record and schedule the item. For details, see Schedule items.
View the history of circulation transactions	Click the item's title. On the Copies screen, in the row for the item you want, click View/Edit. On the Item Details screen, in the upper right corner, click Transaction History. For details, see View item history.
View item details	Click the item's title. If the Details screen does not appear, in the upper right corner, click Details.

Take action on results

From the search results screen, you can:

Action	Descripción
Sort the search results	Select the Sort By drop-down to change how the results are sorted.
Place a hold	Click the item's title to view the record and place a hold. For details, see Place hold.
Recall an item	For details, see Recall items.
Schedule an item	Click the item's title to view the record and schedule the item. For details, see Schedule items.
View item details	Click the item's title. If the Details screen does not appear, in the upper right corner, click Details.
Edit the Item	Click the item's title. Select Edit Item. Make the necessary changes. Click Save Edits. See Create temporary item for more information.
Display rows	Select the Rows drop-down to change the number of rows per screen. The Rows control will appear automatically when there are more than 10 search results.