Tipasa Release Notes, October 2021

Administrative actions

These items require immediate action or decisions.

Follow-up actions

In an effort to keep your staff informed of new features and changes, you may also want to consider these items.

Customize Article Exchange settings to better reflect your library's policies and the copyright policies in your country

You can now customize the number of views allowed and the number of days after the first view that a patron can access the document. This should be adjusted to reflect your library's policies and the copyright policies within your country. Please note that:

• The default will continue to be five views with access for thirty days, and these settings only need to be customized if your needs differ from the defaults.
• The default purge time period is thirty days after the last time a patron accessed the copy document. This can be adjusted based on your library's policies and needs. 
• If the number of views is set to unlimited, My Account will display the expiration date but no view countdown.

You can also now provide text for a copyright declaration to be displayed to patrons when they access their copy document via Article Exchange.

• When turned on, your patrons will first be directed to an Article Exchange page to acknowledge that they have read the copyright compliance statement.
• Once they click Proceed, the document download will be processed. 

For more information, see Configuration.

Utilize Time To Respond improvements to better prioritize request processing

Quickly see how long you have left to respond to a request with additional Time To Respond values

In April 2021, the Time To Respond column replaced the referral date column in the lending Can You Supply? and related queues. As a result of your feedback, we've expanded the values to help you know how much time you have to respond to a request. 

The existing calculations will remain and include: 

• <12 hours (less than twelve hours)
• <24 hours (less than twenty-four hours)
• >1 day (more than one day)
• >2 days (more than two days)

The following times to respond have been added to aid in request processing: 

• >3 days (more than three days)
• >4 days (more than four days)
• >5 days (more than five days)
• >6 days (more than six days)
• >7 days (more than seven days)

Know which requests have been waiting the longest with a new secondary sort

Within each category of Time To Respond (<24 hours, >1 day, etc.), the system now sorts (from top to bottom) in order by the referral date and time. This enables you to work from top to bottom in the queue. The top requests are the ones that will age or expire first, and when multiple requests have the same Time To Respond value, the requests with that value will be sorted by which requests were assigned to your library as the lender first.

For more information, see Time to Respond.

Discover Items more efficiently using new search customization options

You can now customize search option preferences, both for basic and advanced searching. These settings are remembered from session to session and are based on username, so each staff member can customize this based on their own preferences. 

Searching - Basic

For basic search, you can now customize the default scope and sorting method.

You can also choose which search indexes will be displayed in the menu, and in what order. To change the default sorting method and search index, click the hyperlinked search scope name. When done making customizations, remember to save. 

Searching - Advanced

For advanced search, you can customize in the same ways as the basic search but with more indexes to choose from. It allows you to set an optional language of cataloging and source of cataloging preference. 

For more information, see Discover Items.

Product Insights: Resource Sharing

To help you become familiar with the enhancements and fixes included in this release, please attend the upcoming webinar Product Insights: Resource Sharing. 

Tipasa Community Meeting

Join fellow Tipasa community members and the OCLC Resource Sharing Team for a virtual meeting on October 28. This also will be a chance for you to join online discussions, engage with your ILL colleagues, and share your experiences.

Date: Thursday, October 28, 12:00pm, Eastern Daylight Time (New York, UTC -04:00)
Registration: https://www.oclc.org/community/ill_prime/events/tipasa-meeting-october-2021.en.html 

OCLC Resource Sharing Conference (RSC21) web series