Tipasa release notes, June 2024
Release Date: June 16, 2024
This release of Tipasa provides new features and enhancements in addition to a number of bug fixes. These features will help you manage more complex workflows, including:
- Utilize the improved dashboard to more easily track turnaround times
- View the pickup location code in the request details
In addition, the Tipasa staff interface is being modernized for improved accessibility, usability, and navigation. With this release, you’ll notice updates to several pages described in Staff interface being modernized for improved accessibility, usability, and navigation.
The enhancements are the direct result of your feedback.
Recommended actions
For this release, we recommend that you review the following checklists and complete the relevant tasks so that you can adjust your policies and workflows and train your staff. These checklists identify updates that we have determined as significant for most institutions. We encourage you to review all of the items in the release notes to determine whether there are other items that might require additional action or follow up by your institution.
Administrative actions
These items require immediate action or decisions.
| Action |
|---|
|
For best performance, it's very important to clear your browser's cache before starting to work with Tipasa! |
|
Libraries Very Interested in Sharing (LVIS) is a group of more than 2,400 libraries committed to supplying resources free of charge among its members through the OCLC resource sharing network. Members include all types and sizes of libraries, and any library that would like to participate in this reciprocal group is encouraged to Join LVIS. |
|
Be sure to utilize Smart fulfillment functionality, including:
|
|
As part of Smart fulfillment, OCLC's Express digital delivery program enables digital resource sharing among a select group of libraries using the WorldShare ILL network that have turnaround times for lending digital materials of 18 hours or less. More than 1,000 libraries from around the world are actively participating in Express based on their ability to deliver articles and other digital resources within this timeframe. More than 600 of the Express program libraries are also members of Libraries Very Interesting in Sharing (LVIS), which agree to supply articles to each other for free. With this release, the improved turnaround time dashboard helps you see where your library's turnaround time falls with respect qualifying for Express. For more information, see: |
| Have your contact information or lending policies changed? If so, please make the appropriate updates in the OCLC Policies Directory. |
Follow-up actions
In an effort to keep your staff informed of new features and changes, you may also want to consider these items.
| Action |
|---|
|
Share these release notes with your colleagues. |
| Remember to visit the OCLC Community Center to connect with OCLC and other community members. |
New features and enhancements
Utilize the improved dashboard to more easily track turnaround times
The turnaround time dashboard, located on the Tipasa Home page, provides you with the average amount of time for your library's copy or loan requests—as a lender and as a borrower. It can help you monitor your turnaround statistics and observe the impact of changes you make to your ILL workflows.
Previously, the dashboard displayed a chart for borrowing followed by a chart for lending. Now, two separate tabs are available for lending and borrowing.
By default, average turnaround times for copies are displayed. A line displays at 18 hours to show where your library's turnaround time falls with respect to qualifying for OCLC's Express digital delivery program. To learn more, see Express program.
To see average loan turnaround times for loans or both copies and loans, use the radio buttons located in the top right corner of the chart.
To see turnaround times for borrowing, click the Borrowing tab located at the top of the chart.
For more information, see Turnaround time dashboards.
View the pickup location code in the request details
With the April 2024 release, you gained the ability to centrally define pickup location names and codes in OCLC Service Configuration for improved circulation integration, request transfer, and general coordination and communication within your library. See the Tipasa release notes, April 2024.
When present, the pickup location code now displays in the staff interface within the patron section of the request details.
Nota
Staff interface being modernized for improved accessibility, usability, and navigation
In early 2024, the OCLC Resource Sharing Team began a project to modernize the Tipasa staff interface. The modernization does not introduce new functionality but will improve accessibility, usability, and navigation, ensuring clearer organization of information as well as the use of modern components, elements, and behaviors.
Modernized pages will be rolled out and released in a two-phase process. Libraries that participate in the "preview" group will see and use the new pages one release prior to other Tipasa libraries. The release of modernized pages began earlier this year.
| The modernized version of this page... | Available to the preview group... | Available to all Tipasa libraries... |
| Request Details: Purchase tab | January 2024 (mid-release) | February 2024 release |
| Request Details: Staff Notes tab | February 2024 release | June 2024 release |
| Tipasa Home page | February 2024 release | June 2024 release |
| Search results page | April 2024 release | June 2024 release |
| Search results page: Tag display | June 2024 release | August 2024 release |
With each upcoming release, this list will be updated with additional pages.
If your library team is interested in being included in the preview group, please send an email to oclcresourcesharing@oclc.org.
For more information, please see the January 31 session of Product Insights: Resource Sharing (timestamp 13:05).
Enhancements in the June 2024 release
You will now see modernized versions of the pages listed above. The changes you will likely notice the most will be on the Tipasa Home page. Several elements in the Quick search and Quick links have been repositioned or stylized to enhance usability.
Please also note the updates to the turnaround time dashboard describe above in the section titled Utilize the improved turnaround time dashboard.
Bug fixes and known issues
The following fixes have been installed with this release:
- The Print All function is again working as expected – including appropriately updating the status of requests.
- Purchases with the Get It Now service are again working as expected.
- Lending automation matching on shelving location/branch location allow for more successful matching.
For a full list of current and recently fixed issues, see Known issues.
Important links
Post-release session
To help you become familiar with the new features, enhancements, and improvements included in this release, please attend the upcoming webinar Product Insights: Resource Sharing .
Date: Thursday, October 16, 2:00 pm, Eastern Daylight Time
Registration: https://community.oclc.org/t5/resour...sharing-events
Please note the session time zones when registering. The sessions will be recorded and archived for future viewing on the OCLC Community Center. Please register, even if you cannot attend, to receive a link to the recorded session.
OCLC Resource Sharing Conference web series
OCLC invites you view presentations from the 2024 OCLC Resource Sharing Conference (RSC24) web series. This series of free, virtual sessions focused on topics of interest to the OCLC interlibrary loan community. Recordings and slides are available in the community center.
RSC24 includes these sessions:
- March 13: Lightning sessions | Recording
- It’s dangerous to go alone: The collaborative process of providing resources for teaching
- Streamlining access: The merge of information services and interlibrary loan for an almost seamless library experience
- From silo to collaboration: Embedding resource sharing in collection management
- March 27: Forming a more perfect union: The groundbreaking harmonization of resource sharing policies across and within Big Ten Academic Alliance libraries | Recording
- April 10: Panel presentation: The power of collaboration: Cross-departmental cooperation and resilience | Recording
- April 24: Lightning sessions | Recording
- Win-win purchasing: Using ILL to automate your collection development for print items
- Book digitization: How the UConn Library accommodates patrons with print disabilities
- A tiered system approach to ILL borrowing
- May 1: Lightning sessions | Recording
- Building bridges beyond borders: Key findings from the international interlibrary loan survey
- Emerging Nations Article Exchange Program
- May 8: Advancing resource sharing: OCLC and Atlas Systems innovations in APIs and AI | Recording
Virtual Workshop Series: Learn how to fine-tune your ILL setup
Were you able to join us for all of our Virtual Workshops where we showed how you can optimize your library’s ILL setup and workflows, and save time?
The series included the following topics:
- Part 1: Fine-tune your policies and deflections (recording, slides, and checklist available)
- Part 2: Construct your custom holdings (recording, slides, and checklist available)
- Part 3: Automate your request process (recording, slides, and checklist available)
- Part 4: Curate and care for your constant data (recording, slides, and checklist available)
- Part 5: Make your usage statistics count (recording, slides, and checklist available)
Support websites
Support information for this product and related products can be found at: