Save URLs to an Authority File
Learn how to use a StockItem search and a catalogue search to save URLs to an authority file in Amlib OpenOPAC.
An Authority File is created from a saved Catalogue file, they are generally used to define the data to display in a report (e.g. Report for Bibliographic details). In this case it is required so that an Authorities file can be created specifically for URL’s
Using a Stockitem Search
You may wish to start with a Stockitem Search or a StockitemWhereSearch to locate the records you want to change, that may already have a form type of EBK for example.
OR
- Add these items to a Stockitem File > Once File is complete > Select File > Display File
- Add these items to a Stockitem File > Once File is complete > Select File > Display File
- Highlight the new file > F9 select > Highlight all items in file > Select XReference Select Catalogue
- Highlight all catalogue records displayed > Select XReference > Authorities >Table > SequenceByTag > Scroll down to the Http: Tags and highlight all of these
- Select File > Save Marked > Create an Authority file for these URL’s > F1New > Type a description ‘ebook descriptor’ > F3Save > F9Select
Using Catalogue Search
- In Amlib navigate to Main > Catalogue > Catalogue
- Enter your term in the Search Term box and select F5 Query
- Double click on Select a search type- for example Any Keyword
- Select File > Save All
- Select F1 New , give the file a name then F3 Save > F9 Select
- A notification will display the number of items in the file
- Close the table
- Catalogue screen will appear > Select File > Display file
- Highlight this new cat file you have created
- Select F9Select
- A table appears of all these records; highlight all the files by selecting the top record, holding down the shift key and selecting the last record.
- Then select XReferences > Authorities
- Select Table > SequencebyTag
- Scroll down and highlight the 856 marc tags you wish to save into this file
- Select File > Select SaveMarked
- Select F1New > Type in a description for this file > Select F9Select