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Update time for changes

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Learn how to update time for changes that are instant, changes that are not instance and other changes for them to display in Amlib OpenOPAC.

Changes that are instant

  1. Most stockitem changes are instant, for example : adding a new copy to an existing catalogue record if it already has StockItems; Location; Format; Process
    • By re-conducting a search you will see the changes made
    • By logging back in as the Patron to see borrower changes
  2. Reservations
  3. Circulation /returns
  4. Renewals
  5. Borrower account updates as actions are performed, if a borrower logs out and back in- they will then be able to see these changes
  6. If you delete the last stockitem

Changes that are NOT instant and requires a service to update records

Items that appear in this LIST below will need the service to run, before records will be updated and changes viewable OpenOPAC

  1. If a catalogue record is modified, tags added, removed or modified
  2. If it’s a completely new catalogue record and a new stockitem is added
  3. If a catalogue record has been deleted, along with the last stockitem
  4. If a stockitem is created without a catalogue record it won’t be viewable, until a catalogue record has been added
  5. All catalogue and the stockitem must be viewable, if these settings are changed - it will need to be updated by the service before the change takes place
  6. If you are deleting the last stockitem and catalogue record – the stockitem will be removed instantly and the catalogue record will be unavailable approximately 10 minutes after the change – once the service is run & the records are updated.
  7. If you add a catalogue record but don’t add a stockitem, it will NOT appear in OpenOPAC until the first stockitem has been added

NOTE: If you have made one of these changes and you want the change to appear instantly in OpenOPAC……

You will need to log in as the Administrator and select the Configuration area > select Upload tab and do the following:

  • Select > Upload only changed Catalogues
  • Click Save
  • This will force the change – so it appears on OpenOPAC instantly

Other changes & what is required for them to display in OpenOPAC

In Open Opac the facet information [filters] on the left is based on the search results and obtained from the search indexes. This allows the search to be refined using the facet information.

  1. If an existing item form, item stats code or location description is changed - You will need to log in as the Administrator and select the Configuration area > select Upload tab and do the following:
    • Select > Clear search index
    • Select > Upload all Catalogues
    • Select > Upload Masterdata
    • Select > Upload Suggestions
    • Select > Save

      This will reload the search indexes and make the updated description available for display in the facet.
  2. If a new item form, item stats code or location code is added - You will need to log in as the Administrator and select the Configuration area > select Upload tab and do the following:
    • Select > Upload Masterdata
    • Select > Save

      This will load the new code and description in Open Opac which can be used for selections such as a reservation collect location.

      Amlib only allows deletion of a code if not used by items etc. – therefore the code would have already been removed from the search index via the normal update process such as item updates, deletes
  3. To remove the actual code from OpenOPAC - You will need to log in as the Administrator and select the Configuration area > select Upload tab and do the following:
    • Upload Masterdata
    • Click Save

      ​​​​​​​This will remove the deleted codes from OpenOPAC
  4. When you remove the last stockitem and the catalogue record, it will instantly remove the stockitem from OpenOPAC. The title will still be searchable at first – though it will show as being not available. Once the service has run in the background automatically this catalogue record will be removed entirely and not be searchable or viewable.

NOTE: All other actions: Modifying a stockitem; Adding an extra stockitem; Circulation/Status details of an item or Adding a Reserve either by the Amlib Client or by OpenOPACS are all instantaneous actions and appear immediately in OpenOPAC [as soon as the page is refreshed, the search re-conducted or When a borrower logs out and then logs back in]