Circulation financial types

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Find information about the circulation financial types and learn how to create a new circulation financial type in Amlib.

There are both System generated Circulation Types and manually created Circulation Types (used either on the Reports module – F10 More buttons or via the Circulation Financial Types).

To check the Circulation Financial Types go to: Main > Finance > CircFinTypes

There are a Standard set which must be defined and cannot be edited or deleted. A subset of these Financial Types are System Financial Types and are reserved for System use and cannot be used for Manual Circulation Financial Transactions.

It is possible to add extra Circulation Transaction Types for use at the Library using the New or Insert buttons (see below)

The following Circulation Financial Types are the Standard set and the ones shown in bold are for System use only.

CIRCULATION TRANSACTION TYPE	DESCRIPTION	CREDIT/DEBIT	SYSTEM USE ONLY
ACCOUNT	Cuenta	DB - Debit	√
CNH	Claims Never Had	CR - Credit
CR	Claims Returned	CR - Credit
DAM	Damaged Item	DB - Debit
DCFEE	Debt Collection Fee	DB - Debit	√
FEES	Tasas	DB - Debit
ISSUE	Issue Charge	DB - Debit	√
LATEFINE	Fine	DB - Debit
LEGAL	Legal Charge	DB - Debit
LOST	Lost Item	DB - Debit
OVERDUE	Overdue Item	DB - Debit	√
PAYDAM	Payment for Damaged Item	CR - Credit
PAYFINE	Payment for Fine	CR - Credit
PAYLEGAL	Payment for Legal Charge	CR - Credit
PAYLOST	Payment for Lost Item	CR - Credit
RESADV	Reservation Advice Charge through Reports	DB – Debit	√
RESCANC	Reservation Cancellation Charge	DB - Debit	√
RESERVE	Reservation Charge through Circulation	DB - Debit	√
RESFEE	Reservation Charge Fee through Reports	DB - Debit	√
RENEW	Renewal Charge	DB - Debit	√
RETURN	Returned Item	CR - Credit	√
WAIVE	Waive a Fine, Fee or Charge	CR - Credit	√
WRITEOFF	Write Off a Debt	CR - Credit

COLUMN	EXPLANATION	EAXAMPLE
Trans Type	The code of the Transaction Type	LOST
Transaction Description	The description of the Transaction Type	Lost Item Charge
Standard Charge ($)	If applicable, a standard charge can be place on the Financial e.g. $5.00 for a Card Replacement	5
CR or DB	Credit or Debit Transaction	CR
Included Amount % (as 99.99%)	Used to calculate the taxation value e.g. Charge of $5.50 with a Tax included value of 10% would make the taxable amount .50	10
BF YTD Credit Totals	Brought Forward Year To Date Credit Totals Only valid for sites where Double Entry Accounting is used and special Reports are run to have this Total updated	0.00
BF YTD Debit Totals	Brought Forward Year To Date Debit Totals Only valid for sites where Double Entry Accounting is used and special Reports are run to have this Total updated	0.00
BF YTD CR COUNT	Brought Forward Year To Date Credit Counts Only valid for sites where Double Entry Accounting is used and special Reports are run to have this Count updated	0
BF YTD DB COUNTS	Brought Forward Year To Date Debit Counts Only valid for sites where Double Entry Accounting is used and special Reports are run to have this Count updated	0

Create a New Circulation Financial Type

Click the New or Insert button
Enter the Trans Type code (code for the Circulation Transaction Type) – for example: CARD
Enter the Transaction Description (code for the Circulation Transaction Type) – for example: Card Replacement
Enter the Standard Charge ($) or 0 if no standard charge – for example: 5.00
Enter whether the Circulation Transaction Type is a CR or DB value is either (DB is the default for single-entry financials):
- Charge (Debit): DB
- Payment (Credit): CR
Enter the Included Amount % (as 99.99%)if there is a tax to be included– for example: 10 (enter 0 if no tax is to be included)
Enter 0 in the next four columns
Click the Save button when complete

Please Note: Users running single-entry Financials will enter their new Types as a Debit (DB), as the Payment is made against the Charge entry.